Copilot in Word: 7 prompts to boost productivity

Microsoft Copilot boosts productivity in Word with features to create, review, summarize, and organize content more efficiently.

The Microsoft Copilot is transforming the way teams work by incorporating artificial intelligence into the applications already used in daily life. Integrated with Microsoft 365, it helps accelerate tasks and optimize processes, bringing more productivity to routines.

In Word, Copilot goes far beyond text creation. The tool assists in organizing ideas, summarizing documents, reviewing, and adapting content. As a result, activities that previously took more time can now be completed more quickly and efficiently, speeding up document production.

The way you interact with Copilot makes all the difference. Below, check out 7 prompts that help you make the most of the tool in Word.

1. Create a first draft

Prompt: Create a draft document on [topic], including introduction, development, and conclusion.

Copilot generates an initial structure for the document based on the provided topic, serving as a starting point for content development.

This way, it is possible to overcome the blank page and reduce the time spent on the initial drafting.

The result can be enriched with information from documents that the user provides to Copilot.

2. Summarize documents

Prompt: Summarize this document into five main points and highlight the most relevant aspects.

The tool analyzes the content and presents a synthesis of the main themes, conclusions, and information identified in the document.

This allows for quickly locating what is needed and making decisions more swiftly.

3. Transform notes into structured content

Prompt: Organize these notes into a structured document. Create titles and subtitles, group related information, eliminate redundancies, and present the content clearly and logically.

Copilot transforms scattered information into an organized and easy-to-navigate document. This way, ideas gain structure and context, facilitating comprehension and utilization of the content.

4. Adjust the tone of communication

Prompt: Rewrite this text with a more executive and professional tone for presentation to leaders and decision-makers.

Copilot adjusts the tone, language, and approach of the content according to the audience that will receive it.

This makes the message more relevant and appropriate to the context, contributing to clearer and more effective communication.

5. Generate a meeting minutes

Prompt: Based on these notes, draft meeting minutes with a summary, decisions made, and next steps.

Copilot organizes the main points discussed and structures the information in a standardized format. This allows for quicker documentation of meetings and ensures better alignment on decisions, next steps, and responsibilities.

6. Review and improve a text

Prompt: Review the content and suggest improvements for clarity, grammar, and fluency.

Copilot identifies opportunities for improvement in writing, adjusting sections related to clarity, grammar, coherence, and fluency. This contributes to the creation of clearer and more consistent documents.

7. Adapt content to another format

Prompt: Transform this document into a blog post with accessible language.

Copilot repurposes existing content and reorganizes it according to the desired format. This allows for the production of new materials more quickly and reduces rework in content creation.

The prompts presented are a starting point to explore Copilot's potential in Word. More than using ready-made commands, the difference lies in adapting the prompts according to the context and the expected outcome. The clearer the guidance, the more relevant the tool's responses tend to be.

With Copilot's support, Word expands its role as a productivity tool, assisting in the creation, organization, and enhancement of content.

Want to take advantage of all Copilot's features in your daily life?

Talk to the specialists at Teltec Data and see how to extract more value from Microsoft 365 with artificial intelligence!